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Program Assistant / Coordinator

Job Location: Chennai, Delhi, Mumbai & Kolkata

Roles and Responsibilities:

Developing a vision and strategy for cities that s/he is directly responsible for networking and facilitation

Ensuring standardized value added inputs to partner organizations for service excellence

Capacity building of city-level teams during periodic visits

Liaising with the local administration and allied systems in cities/districts to enhance CHILDLINE’s visibility and recall.

Providing regular information to the Regional Head, other Regional offices and the Head office of CHILDLINE India Foundation for advocacy, campaign and publications.

Providing logistical support for regional workshops and other special events.

Any other task under the overall framework of the project.


Qualifications and experience

  • Proven abilities, conceptually strong in child rights, gender, human rights with a total experience of 6-8 years, training and excellent communication skills with at least 2-3 years experience in child protection sector.
  • Masters Degree in Social Work/ Humanities with 3-5 years’ experience for Programme Coordinator and 1-2yrs for Programme Assistant.
  • Good Understanding of Child Rights/human rights and child protection
  • Proficiency in one regional language is mandatory along with English
  • Documentation skills in English
  • Familiarity with Computers including Microsoft Office is a must
  • Excellent communication skills
  • Team player and is also able to work independently


All positions are on full time basis and will require moderate travel within and out of your located city.

Senior Coordinator Program (Delhi)

Primary roles and responsibilities:

  • Will be responsible for timely and effective programme Implementation, facilitation of Regional team.
  • Orient the regional teams on the formats developed and ensure adherence and periodic monitoring to ensure the same.
  • Ensure that all norms of existing laws and policies are adhered to, within the programme
  • Ensuring that the child protection ecosystem at the railway stations is developed
  • Issue based consultations and workshops are taken up
  • Will work under the supervision of the National team at HO & HEAD PCCRS, towards standardisation of service delivery
  • Will provide key inputs to the regional team & Partner teams based on periodic analysis of data and information based on interventions and trends.
  • Ensure compliance to Child Protection Policy (CPP)
  • Networking and advocacy with the relevant Govt. Departments
  • Representing CHILDLINE under PCCRS programme ( APPI) at the regional level meetings
  • Ensuring flow of information from the partners to the regional level, to national level and vice versa, ensuring MIS support to the national team.
  • Periodic monitoring visits to the partners to ensure quality services, protocols, compliance to Acts, maintenance of standards etc.
  • Ensure standard protocols for the CHDK, Open shelter, de addiction and rehabilitation process are followed.
  • Ensuring visibility of the CHDK at the railway stations and generate awareness on the railway CHDK intervention
  • Develop/ standardise programmatic tools and material for effective communication of the programme by the partner teams during outreach.
  • Ensuring quality participation of children in events and activities designated for them
  • Conception and implementation of workshops and lending support to the regional meets and consultations
  • Ensuring a calendar of events as planned in each region
  • Implementing Station level monitoring network
  • Facilitating monitoring learning and evaluation of project
Senior Coordinator Program (Chennai)
  • Will be responsible for timely and effective programme Implementation, facilitation of the Regional team.
  • Orient the regional teams on the formats developed and ensure adherence and periodic monitoring to ensure the same.
  • Ensure that all norms of existing laws and policies are adhered to, within the programme
  • Ensuring that the child protection ecosystem at the railway stations is developed
  • Issue-based consultations and workshops are taken up
  • Will work under the supervision of the National team at HO & HEAD PCCRS, towards standardisation of service delivery
  • Will provide key inputs to the regional team & Partner teams based on periodic analysis of data and information based on interventions and trends.
  • Ensure compliance to Child Protection Policy (CPP)
  • Networking and advocacy with the relevant Govt. Departments
  • Representing CHILDLINE under PCCRS programme ( APPI) at the regional level meetings
  • Ensuring the flow of information from the partners to the regional level, to the national level and vice versa, ensuring MIS support to the national team.
  • Periodic monitoring visits to the partners to ensure quality services, protocols, compliance to Acts, maintenance of standards etc.
  • Ensure standard protocols for the CHDK, Open shelter, de-addiction and rehabilitation process are followed.
  • Ensuring visibility of the CHDK at the railway stations and generate awareness on the railway CHDK intervention
  • Develop/ standardise programmatic tools and material for effective communication of the programme by the partner teams during outreach.
  • Ensuring quality participation of children in events and activities designated for them
  • Conception and implementation of workshops and lending support to the regional meets and consultations
  • Ensuring a calendar of events as planned in each region
  • Implementing Station level monitoring network

Facilitating monitoring learning and evaluation of the project

Accountant - Chennai

Accountant:

 

Job location

1) Chennai

 

Openings: 1 position

 

Details about the position are as below.

 

Designation: Accountant

Project: APPI

Salary: Rs.25, 000/- Per Month

Employment: Fixed term contract for 2 years.

 

Job Description:

                  Main Responsibilities

 

  • Manage all financial processes ensuring confidentiality, accurate and timely record keeping and data management
  • Process all income and costs, ensuring correct coding, authorisation, and transaction management
  • Routinely review budgets and monitor change controls, early warnings and contingency drawdowns
  • Set up and manage Project cash flows
  • Work closely with external Sr Accountant and Project in charge to create

comprehensive financial plans and track progress as the project advances

  • Maintain sufficient documentation and check that payments made are in line

with financial guidelines.

  • Manage the overheads associated with the Project Team including staff costs
  • Control and reconcile designated balance sheet accounts and project codes
  • Plan for and manage internal project costs including furniture and equipment
  • Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.
  • Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.

 

Reporting

 

  • Produce monthly finance reports for the project team, to agreed timetables, showing budget, forecast, committed and actual performance against plan, with breakdown of costs and written commentary.
  • Ensure project budgets and plans are kept up to date to reflect progress and changes to assumptions, including any reforecast as required
  • Maintain detailed records as required for both internal and external audit purposes
  • Take responsibility for preparation of all financial and non-financial information required for project sponsors, project managers, Project Board, Trustees and external funders as required in both routine reporting and ad hoc requests
  • Undertake monthly reviews with budget holders to review Direct Costs
  • Support managers at all levels to discharge their responsibilities as project staff.
  • Provide financial input into forward planning process to support completion of project lifecycle
  • Management of robust financial controls and accounting systems
  • Delivery of an effective financial management service to support the priorities and success of the project
  • Effective relationship management with Project team, Finance team and all key stakeholders
  • Ensure legal payments such as TDS, Professional Tax and Service Tax as applicable are paid in time and the reports pertaining to them are submitted on time.

 

Essential Knowledge, Skills and Experience

 

  • Previous experience of project accounting for a development organisation.
  • Sufficient accounting experience in a busy, tightly managed medium sized organisation, including: monthly reporting, budget preparation, financial modelling and cash flow reporting
  • Extensive experience of computerised accounting systems, preferably Tally including report writing
  • Proficient in Microsoft Office (Word, Power Point, especially Excel).
  • At least 2 years of non-profit accounting and 3+ of cumulative relevant experience (accounting operations and/or audit).
  • Must have a Bachelor’s or associate’s degree in accounting
  • With strong background in budget preparation and grant management (private funders and government grants)
  • Relevant experience or understanding of financial reporting standards for a NGO

 

Application details.

  • Only candidates with relevant experience & qualification should apply for the post.
  • Application needs to be sent at careers@childlineindia.org.in
  • Please mention Designation, JOB id and location in subject line.
Grant Manager

Location - Mumbai

 

Responsibilities

? Manage work flow process for all types of Foundation grants, ensuring impeccable
timeliness and accuracy of all relevant data fields
? Implement and maintain new grants management and donor portal software; master and
manage software to meet requirements and ensure data integrity, including interface with
general ledger software (Financial Edge); ensure grants management associates and other
relevant staff are properly trained
? Develop, maintain, and ensure proper grants management procedures are in place and
consistently followed, including but not limited to due diligence procedures, grant reporting,
sanction letters, grant agreements, and procedures to ensure availability of funds
? Facilitate and/or be responsible for processing certain high-level and sensitive grants
? Oversee nonstandard grant transactions and anomalies related to grant making
? Coordinate and collaborate with other internal teams, including the finance/accounting,
program, and development departments
? Lead the team in providing superior service to donors
? Be the primary contact for donor and grantee relations
? Review grant check proof reports, grant checks, and grantee award letters
? Oversee and ensure all multi-year grants are entered and tracked appropriately
? Oversee grant reporting and analysis
? Coordinate compliance with statutory obligations
? Manage special projects
? Other duties as assigned Core Competencies and Qualifications (Required)
? Bachelor’s degree in a relevant field
? Substantial experience with grants management software
? Mathematical literacy and mastery of basic accounting concepts
? Strong skills managing people, processes, and timelines
? Proven ability to track and manage several projects and processes simultaneously
? Highly effective oral and written communicator
? High level of demonstrated accuracy
? Exceptionally motivated, organized and detail-oriented; team player with a willingness to
help where required
? Ability to work both under supervision and independently

? Professionalism and discretion

 

Requirement :

1) B.Com, M.com, MBA (fin)

2) up to 7 years of experience in to accounts

3) Location - Mumbai

Technical Coordinator

 

Designation

 

Technical Coordinator

 

Location

 

Kolkata/Chennai/Delhi/Mumbai

 

Term

 

Contractual up to March 2022, with possibility of extension.

 

How to apply

 

Candidates   interested   in   the   position   are   requested   to   email   their application and   updated   CV   to careers@childlineindia.org.in along with the name of the position clearly mentioned in the subject line.

 

About CHILDLINE India Foundation

 

CHILDLINE 1098 is a phone number that spells hope for millions of children across India. It is a 24x7 free, emergency phone service for children in need of aid and assistance. We not only respond to the emergency needs of children, but also link them to relevant services for their long-term care and rehabilitation. We have, till date, fielded over 90 million calls, and connected to nearly three million children across the nation offering them care and protection.

 

CHILDLINE India Foundation (CIF) is the nodal agency appointed by the Union Ministry of Women and Child Development for setting up, managing and monitoring the CHILDLINE 1098 service across. CIF is the sole agency/body responsible for establishing the CHILDLINE service across the country, monitoring service delivery and finance, training, research and documentation, creating awareness, advocacy as well as resource generation for the service.

 

The calls that CHILDLINE receives serve as a record of the experiences that children across the country face and throw light on the functioning and resulting gaps in the existing child protection practice. Given the year-on-year increase in calls to CHILDLINE and the expansion of CHILDLINE services, it was evident that CIF needed to link insights from the ground into programme design, and so came about the CHILDLINE Knowledge Hub (CKH).

 

The CHILDLINE Knowledge Hub (CKH), set up in September 2016, aims to strengthen CIF’s understanding of the existing protection needs of children through action research and analytics, by building capacities (knowledge and skills regarding protocols, laws and legislations being followed during interventions), and integrating the programme with the overall Child Protection Services structure. It plans and rolls out key policy advocacy initiatives for CHILDLINE under CIF’s Regional Resource Centres and has three primary functions - Capacity Building, Research and Policy Advocacy. Since 2018, CIF has been partnering with UNICEF to strengthen CHILDLINE 1098 through the CKH.

Job Description

 

The incumbent will report to the CKH Manager and will work with CHILDLINE India Foundation to support the work of the CHILDLINE Knowledge Hub.

 

The key responsibilities of Technical Coordinator would include, but are not limited to:

 

·         Studying technology requirements for CIF and providing inputs to integrate the same

·         Managing tech solutions such as Case Reporting System, Child Protection Concerns Map, Learning Management System, digitisation of training modules, etc in collaboration with external technical agencies

·         Liaising with technical partners onboarded for development of tech - providing clarification on requirements and functionality, providing inputs for development, participating in testing, etc

·         Providing inputs for maintaining and upgrading existing tech solutions, and for developing new solutions

·         Building staff capacity through training and technical assistance on using digital platforms and tech solutions

·         Supporting the CKH team with scheduling for virtual training rollout, data collection using digital tools, etc

·         Supporting the requirements for additional technical asks that may come up in the year

 

Qualification and Competencies

 

·         B Tech/BE/BCA in Computer Science or equivalent

·         At least 3 to 4 years of professional experience working in the development sector; experience of working in the child rights space is a bonus

·         Sound knowledge of ETL, load balancing and deployment, data base management systems, React, PHP framework and Wordpress

·         Strong computer skills, with knowledge of Google Suite and Microsoft Office

·         Knowledge of programming and Illustrator/Photoshop/other design software is a plus

·         Good understanding of how technology can be integrated into CIF systems to build overall efficiency of the organisation

·         Strong project management skills with an ability to communicate status, progress and constraints with all stakeholders

·         Excellent analytical skills combined with a proactive, energetic approach to problem solving

·         Good written and verbal communication skills in English, and 1 or 2 other regional languages, with strong attention to detail

·         Outstanding organisational and time-management skills

·         Team player

·         Ability to work flexibly on own initiative or as part of a team

 

 

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